Newsroom by the Bay’s residential students stay with program directors and team leaders in our Stanford dorm, and enjoy the award-winning Stanford Dining meal service. Our residential students come from all over the United States and overseas, but some northern California students also choose to stay as residents so that they can truly immerse themselves in journalism activities for a fun and intensive week.

Here below are some frequently asked questions (FAQs) and answers about our residential program. If you don’t find the information you need here, please email us at newsroombythebay@gmail.com and we’ll be glad to help.

Did you receive my payment? Is my residential space confirmed?
We email “paid in full” invoices as soon as we receive your payment (credit card, PayPal or check). If you have paid and you have not received a “paid in full” invoice from us, please email us so that we can check on your account and make sure you do. Your space is not reserved until payment is complete.

Where will I stay?
Larkin_EntranceOur 2017 dorm assignment is Twain House North in the Stern Hall housing complex, within an easy walk of the Tresidder Student Union, the Stanford Bookstore, “Mem Chu” (Memorial Church) and other campus landmarks, as well as beach volleyball and soccer fields. Our dorm will have doubles with a shared bathroom on each floor; we assign boys and girls to alternate floors so that the bathrooms are girls- or boys-only. If you/your student has special needs that we need to take into account, please let us know.

Click here for a map where you can see our location and get interactive directions. Our address is 618 Escondido Road, Stanford, CA 94305.

Larkin_Entrance_2When and where should I plan to arrive on Sunday, July 2? 
Residential students should arrive at Twain House, 618 Escondido Road, between 1 p.m. and 3 p.m. on Sunday, July 2, in order to check in and store luggage in our common room. Our program kickoff will begin promptly at 3 p.m. in the Twain courtyard. Students will not be checking into their rooms until 4:30 p.m. Parents are welcome to stay until 3 p.m. when our kickoff and teamwork begin.

Residential students who are unavoidably delayed and arrive after 3 p.m. should come into Twain and follow the signs to our common room, which will be clearly marked, and join our opening session in progress.

Following the opening session, campers will have dnner and then meet with their news groups and team leaders.

Is parking available?
Yes! Parking is free on Sundays in front of Stern Hall and at Tresidder Student Union, which offers ample hourly pay parking. Parking is also free along the Oval, which is at the end of Palm Drive at the front entrance to campus.

How do I get from the airport to Stanford? Is there a shuttle available for students arriving from the U.S.?
Due to changing family plans, we do not provide shuttle service from the airport to Stanford for students who are coming to us from elsewhere in the U.S., but we will arrange for shuttles back to the airport on Sunday, July 9.

If you need ground transportation from the airport to Stanford, we can direct you to SuperShuttle, which services San Francisco International Airport, and which will drop you off at our dorm. Many of our students have taken SuperShuttle to Stanford over the past few years with no problems. When making your reservation, have your flight information at hand, and please give our dorm address for your dropoff. Stanford is a big campus and it includes more than a dozen shuttle pickup/dropoff locations. SuperShuttle service to/from San Jose International Airport is limited and the cost for some families is prohibitive (in 2016 the cost was $75/per student) so we recommend that you fly in/out of SFO if possible.

Once you are at Stanford, we will arrange shuttles back to the airport for the students who need them. Please bring flight information with you so that we can do this. The cost of the return shuttles is $35 and you can pay by check or in cash.

What if I’m arriving from overseas? Will you pick me up?
Due to the length of travel, we do offer complimentary pickup to students who come to us from overseas. If you are one of our international students, please make sure to send us your arrival flight information as soon as possible so that we can make these arrangements with you. For your return, please ask us to put you on one of the return shuttles to the airport. The cost is $35.

Suppose I need (or want) to arrive on Saturday? Can I do that?
We can accommodate a limited number of students on Saturday, July 1, prior to our program start. If you require an early arrival, please contact us as soon as possible at newsroombythebay@gmail.com and let us know. The cost for early arrival, including a campus tour and a delicious Thai dinner with our staff, is $200. Early students also are automatically enrolled in our “Ready, Set, Go” workshop on Sunday morning and the cost for this is $100. If you require early arrival and the workshop, please let us know by email and we will add you to the list and invoice you.

Where will I eat? What about my special dining needs (halal, vegan, lactose-intolerant, gluten-free, other)?
Students and staff will eat at a spacious cafeteria that is adjacent to our dorm and is part of Stanford Dining’s award-winning food service. Expect several stations with a variety of American and ethnic cuisines (Asian, Mexican, Italian), plus a full salad bar and soft-serve ice cream. Students will not need money for meals unless they want to purchase snacks at Tresidder or a student coffeehouse; click here for a full list of campus eateries. If you/your student has special dining needs, please look in your registration packet for the Stanford Summer Conferences Special Dining Request, and send it back to us with your information so that we can inform Stanford in advance. There is no extra charge for this service or for special diets.

At the Sunday check-in and orientation, all campers — both residential and commuter — will receive meal cards with access to Stanford Dining. Unless campers have made prior arrangements for early arrival (see above), the first meal is dinner on Sunday, June 26 and the final meal is breakfast on Sunday, July 9. Residential campers enjoy three meals a day. Commuters receive lunch only.

Will I have access to a washer/dryer?
Yes — there are free facilities available, which we’ll tell you about when you arrive. Laundry detergent is available for purchase at Tresidder.

What tech tools should I bring (laptop, iPad or tablet, cellphone, digital phone)? 
While students may wish to bring some electronic devices, no tech tools are required — students who check the box on their applications indicating that they require an iPad will receive one to use for the week. However, many campers do bring digital cameras, videocameras, laptops and smartphones, and these are helpful. We work with students to get onto the Stanford wireless network when they arrive on campus, and we also recommend apps to students during their classes, most of which are free. Students should make sure they have the username/logins for all their devices so that they can access wifi and add apps.

Will I have Internet access for my (laptop, tablet, smartphone)? Can I email?
Students will have Internet access and email via their tech tools, such as computers or tablets. However, commuters must return all rented iPads to the camp office at the end of the day before they leave. There is no limit on the number of devices you can use on the Stanford wireless network.

Screen Shot 2016-03-16 at 2.14.31 PMAre linens included in the residential program fee?
Yes. Students will receive a bedspread, sheets, blanket, pillow and pillowcase, two towels and one washcloth. A small bar of soap, soap dish and paper cups also are provided. Common areas are cleaned daily, but there is no maid service for the rooms. Our dorm has a laundry room with washers/dryers, which students may use.

What else should I bring to camp?
Please see our suggested packing list below, which is in the registration packet that accepted students receive. If possible, you may wish to bring a small fan for your comfort while sleeping — we had rain and a heat wave last year, so it’s nice to be prepared.

What time does the program begin and end every day?
From Monday through Friday, breakfast is at 7 a.m., the morning chalk talk and afternoon reporting trip signup is at 8 a.m. and classes begin at 8:30 a.m. After lunch, there is afternoon lab time, including reporting events and field trips on campus. Lab time ends at 4 p.m. Unless students are on a field trip, there is downtime after 4 p.m. until dinner at 5:30 p.m. each day so that students can rest and/or exercise. Following dinner, we have guest speaker presentations or team circles from 7 p.m. to 8 p.m. Residential campers are required to attend the guest speaker presentations but they are optional for commuters. Team leaders are available for after-hours work until 9 p.m., or students can gather for movie nights. Lights out/bed check is at 11 p.m. Commuters must leave by the 11 p.m. bed check. Residential students may stay up past 11 p.m. but we recommend a good night’s rest to prepare for the day ahead.

We release a day-by-day program schedule approximately one month before camp, not before, and only to accepted students. We appreciate your understanding as our goal is to create a program that is as current and cutting-edge as can be.

My (friend, or relative, such as an uncle or aunt) lives nearby and would like to see me. May I leave the program for an afternoon or for a meal so I can see them?
Yes, as long as you tell us about your plans in advance — we prefer at the very beginning of the program, but at least 24 hours in advance. We ask for advance notice because we plan carefully for your learning and your safety. If you plan to leave early, ask your parent/guardian to email newsroombythebay@gmail.com as early as possible before your planned absence; this should be an email from your parent/guardian and not from the friend or family member who wants to see you. Once we receive this notice, we’ll alert our team leaders to make sure you check in your equipment and are ready to be picked up. Obviously, time away from camp may mean a missed reporting opportunity or team time, but we understand and honor family connections. Some commuter families also request alternative pickup arrangements on field trip days so that you can head directly home after a trip to San Francisco or Silicon Valley. Again, for safety reasons, we discourage same-day requests for these alternative arrangements, but if you give us advance notice, we will do our best to accommodate your needs.

When does the program end? When do I check out?
Check out is from 8 a.m. to 10 a.m. on Sunday, July 9, and our program ends promptly at 10 a.m. Unfortunately, Stanford rules and our own insurance policy prevents us from supervising or accommodating students on campus after this time. On Sunday morning, students will wake up at 7:00 a.m., eat breakfast, work with their team leaders to gather their belongings and clear their rooms, and then start saying their goodbyes (this can take awhile!). By 10 a.m., all students should be picked up by a parent/guardian, or be on their way to their airport of choice.

Help — I can’t find my registration packet! Can I get another? When is it due?
We send you your official “Getting Started” packet along with your first invoice, and then a link in April to our online registration packet via RightSignature. Please look for this email only after you/your student is accepted and we have received payment. You can complete this registration packet online, but you can also download, print and send us the forms by mail to Newsroom by the Bay, P.O. Box 20105, Stanford, CA 94309. The deadline for registration packets is May 1.

We will confirm all reg packets shortly after our May 1 deadline and contact you if yours is missing or incomplete.

Your registration packet forms are very important to us; unfortunately, we cannot allow you to participate in the program as the signed forms are required by our insurer and by Stanford.

Okay, I’m ready to start packing! What should I bring?

Good to know! Here’s our NBTB 2017 packing list:

  • Clothing (T-shirts, shorts are fine). Note: There are washers/dryers in the dorm.
  • Photo ID (your high school photo ID and/or driver’s license)
  • Decent (but not dress-up) clothes for field trips — be yourself
  • Personal toiletries, appliances (hairdryer, toothbrush, shaver, etc.)
  • Cash and/or credit card for emergency expenses, such as health co-payments, or replacing lost keys (approximately $125) or meal cards ($15). Lost key/card charges are payable directly to Stanford; NBTB cannot pay for these costs.
  • Cash/credit card for Stanford souvenirs and/or the occasional afternoon ice cream or frozen yogurt.
  • Swimsuit and goggles or workout clothes
  • Good walking shoes
  • Sweater or light coat for (possibly) chilly evenings
  • 10 copies of your school news publication (if you have a print newspaper or magazine)
  • AP Styleguide (if you have one) or mobile app
  • Your technology tools of choice: Laptop, smartphone and digital camera are all recommended but not required
  • Computer charger/adapter
  • Cell phone AND charger
  • iPod, iTouch or other music device
  • USB, thumb or jumpdrive (optional) — we’ll be teaching you how to store your work in the cloud (Google Drive or Dropbox)
  • Books, notebooks or other study items (optional)

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: